Sales

25 Follow Up Email Subject Line Examples for Revenue Teams

October 6, 2022

Written byRita Melkonian

25 Follow Up Email Subject Line Examples for Revenue Teams
  • 25 follow up email subject line examples
  • Tips for writing effective follow up email subject lines
  • It all comes down to this...
  • Automate follow-ups with Mixmax

Following up with a prospect is one of the most important steps in the sales journey.

Get this: 

  • 80% of prospects say “no” four times before they say “yes.”
  • 40% of salespeople give up after the first “no.”

Yep, you read that right.

Imagine what your team is missing out on by giving up after the first (or fourth) rejection.

Office gif follow up email subject line

Following up again (and again, and again, and again) is the name of the game when it comes to sales.

But there are ways of going about it that will increase your revenue team’s chances of engaging with prospects.

Getting your follow up email subject lines just right is one of them, especially since it’s what will encourage your recipients to either open or toss your email.

Here’s what we’ll cover in this post:

  • 25 follow up email subject line examples for revenue teams
  • Tips for writing effective follow up email subject lines
  • It all comes down to this…
  • Automating your sales follow-up with Mixmax

25 follow up email subject line examples for revenue teams

Here’s a list of the best follow-up email subject lines that can increase your email open rate and response rate. You can A/B test a few of these to see which ones resonate the most with your recipients.

Follow up email subject lines for sales outreach:

  1. Here’s the information I promised
  2. Here’s what I’ll do instead, {Name}
  3. Quick question for you
  4. Oh, I forgot to mention…
  5. Before you decide…
  6. I’d be happy to do {task}
  7. Your post about {topic} was gold
  8. Your thoughts?
  9. Moving on
  10. Check this out, {Name}
  11. Ready for {event}?
  12. Did I miss something?
  13. Your LinkedIn post was on point

Follow up email subject lines after a meeting:

  1. That meeting was awesome, {Name}
  2. Regarding our last conversation
  3. Our next steps
  4. I thought about what you said
  5. Have you thought about {offer}?
  6. 3 takeaways from our meeting
  7. Testimonials from {company} & {company}

Follow up email subject lines after a demo:

  1. Did you have any questions?
  2. Great news, we can make it work!
  3. I have the answers you needed
  4. Next up: implementation
  5. Here’s your {product} trial

Cheat Sheet_55 Sales Email Subject Lines That Boost Open Rates_Mixmax

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Tips for writing effective follow up email subject lines

Keep it short

According to a study by Marketo, a 7-word subject line (or roughly 41 characters) generates the highest overall engagement.

Sent-Open-Rate-MarketoSource: Marketo

Keeping your follow up email subject line short will force you to be creative and concise, which is what resonates the most with people. 

Plus, since 42% of emails are opened on mobile, the shorter the subject line, the less likely it’ll be truncated.

Optimize the preview text

The email preview text is (almost) as important as the subject line itself. If you don’t create one intentionally, random phrases/words from your email will appear instead.

Here’s what to keep in mind:

  • Keep it between 35-40 characters
  • Use keywords at the beginning of the text
  • Make sure it relates to the subject line without repeating it
  • Outline the purpose of your email

Use a conversational tone

Using a natural and conversational tone conveys sincerity and easygoingness (is that a word?).

If your subject line is too formal or cold, it might turn people off. 

Think of it like sending an email to a distant friend (NOT the bffs in your WhatsApp group). The tone you would use with that friend should be similar to the one you use in your follow up email subject line.

Make it personal

When sending a follow-up email, do your best to personalize the subject line. 

Whether you use the recipient’s name, business name, piece of content they’ve published, or a shared experience, a little personal touch goes a long way.

Relate to the body of the email

Whatever you do, do not write a subject line that has nothing to do with the contents of your email. Your follow up subject line should communicate exactly what your email is about. 

The last thing you want to do is to get your recipient to open the email and discover that they’ve been tricked or misled. Context is everything.

Be creative and evoke curiosity

Being creative and evoking curiosity do NOT = clickbait. 

You can build a sense of curiosity by offering a teaser in your subject line. A valuable piece of information, for example, but not one that gives away all the good stuff (cause then what would be the point of opening your email?)

Read also: 7 Tips to Make Follow-Up Emails More Effective

Don't sound desperate

No one wants to do business with someone who sounds desperate. When you’re following up with a prospect, it’s probably because they haven’t replied to your previous email(s), and/or you want to pick up momentum after the last interaction.

A follow up subject line like “Please reply” or “Sorry for bothering you again” or “If it’s not too much trouble” probably won’t work, though, so best to avoid those. (You’ll see what does work later). 

Don't write "follow up" in the subject line

You know your email is a follow up. 

They know your email is a follow up.

Writing “Quick follow up” in your subject line is unnecessary (and kind of annoying). 

It all comes down to this…

To sum up, here’s what it takes to engage your prospects and customers when following up:

  • Don’t give up easily
  • Be concise
  • Be creative
  • Evoke curiosity
  • Use personalization
  • Don’t be a jerk deceitful

Automate follow-ups with Mixmax

Sales automation makes it possible for you to send personalized follow-up emails based on actions taken by prospects.

Sales engagement platforms like Mixmax have automation built-in, making it easy for revenue teams to eliminate manual tasks so they can focus on winning deals.

Here are some nifty sales automation features that will make following up a breeze:

Automatic follow-up prompts: Be automatically reminded to follow up with prospects or clients when they’ve interacted with your email a set number of times.

Follow up email subject lines blog screenshot

Rules based on triggers & actions: Set up rules to trigger automatic follow-up emails based on certain actions that your recipient has taken (or not taken). Check out this video on setting up Mixmax rules to learn more.


One-click meetings: If you intend to book a meeting with your recipient in your follow-up email, the easiest way to secure that call is to auto-populate your availability directly into the message. That way, they can just click on a time that works for them and boom–all done.

Learn more about one-click meetings here.

Smart send times: What if you could auto-schedule an email for when your recipient is most likely to be in their inbox? (Does such sorcery exist?) Yes, yes it does. You can find out the best times to send a follow-up email based on data collected by your sales engagement platform.

See a Salefsorce Gmail integration in action

Use Mixmax to increase your reps’ productivity and achieve pipeline success.


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